OASIS edit -3160: Invalid HHA_AGENCY_ID
Edit -3160 is a fatal consistency edit in CMS's OASIS-E2 data specifications V3.02.0, effective for records with completion dates on or after 2026-04-01. iQIES reports it as "Invalid HHA_AGENCY_ID". A fatal edit rejects the record: "Records with fatal errors will be rejected. All fatal errors in a record must be corrected and resubmitted." It checks 1 item: HHA_AGENCY_ID. CMS's action: "Make appropriate corrections to the record and resubmit."
What CMS's data specification says about -3160
CMS's OASIS-E2 Data Submission Specifications V3.02.0 (HTML edit page oe_3160.html, generated 11/05/2025) list edit -3160 with edit type Consistency and severity Fatal. The edit text, as CMS publishes it:
HHA_AGENCY_ID is the provider's submission ID. The value submitted for HHA_AGENCY_ID must match the HHA_AGENCY_ID in the National Database for the provider.
CMS's overview document defines this edit type: "Consistency edits define logical constraints among multiple items."
What the iQIES error message for -3160 says
CMS's OASIS Error Message Reference Guide v2.4 (Excel, posted 2026-02-05 on the QTSO reference manuals page) has 1 current entry for this edit. Each is copied in full, with whitespace normalised:
-3160
- Error ID
- -3160
- Severity
- Fatal
- Type
- Consistency
- Error message
- Invalid HHA_AGENCY_ID: The HHA_AGENCY_ID submitted in this file does not identify a valid provider in the iQIES System.
- Potential cause
- The Agency ID (HHA_AGENCY_ID) and State Code control field in the submitted record does not identify a valid provider in the iQIES system.
- Tips
- • The HHA_AGENCY_ID must be a system-assigned HHA_AGENCY_ID.• The value of the submitted HHA_AGENCY_ID must match the HHA_AGENCY_ID in the iQIES system for the provider.• The value submitted in the State Code control field must be the State Code associated with the HHA Agency ID, not the State Code where the branch is located if the two are different. The branch State Code should be submitted in M0014 (Branch State).
- Action
- Make appropriate corrections to the record and resubmit.
- Effective start date
- 2010-01-01
- Effective end date
- 2099-12-31 (CMS uses this date for an open-ended entry)
Items this edit checks
CMS's Item List for -3160 names 1 item.
| Item ID | Description (CMS) | Item page |
|---|---|---|
| HHA_AGENCY_ID | Assigned agency submission ID | none yet |
Related edits
Other current edits whose CMS Item List shares one or more items with -3160:
What happens to the record
CMS's overview, section 6.4, on fatal edits: "Violation of a fatal edit will result in rejection of the submission file." CMS's iQIES error message guide: "Records with fatal errors will be rejected. All fatal errors in a record must be corrected and resubmitted."
Which records this edit applies to
Data specifications version 3.02 has an effective start date of 2026-04-01 and no end date (CMS overview, Table 1). CMS selects the edit set by the record's completion date: "When a submitted record is validated by the iQIES system, its completion date is evaluated and is used to load the appropriate set of edits for the specifications in effect on that date."
Frequently asked questions
Is OASIS edit -3160 fatal or a warning?
Fatal. CMS lists edit -3160 with severity Fatal in the OASIS-E2 data specifications V3.02.0. The CMS overview states: "Violation of a fatal edit will result in rejection of the submission file." The iQIES error guide adds: "Records with fatal errors will be rejected. All fatal errors in a record must be corrected and resubmitted."
Which OASIS items can trigger edit -3160?
CMS's Item List for edit -3160 names 1 item: HHA_AGENCY_ID. The full list with descriptions is in the table above.
How do I fix OASIS edit -3160?
CMS's OASIS Error Message Reference Guide v2.4 gives this action for -3160: "Make appropriate corrections to the record and resubmit." Its tips are quoted in full above.
Which records does edit -3160 apply to?
Under version 3.02 of the data specifications, records whose completion date, item M0090_INFO_COMPLETED_DT, is on or after 2026-04-01, the effective start date CMS gives that version. Records completed earlier are checked under the version in effect on their completion date (CMS overview, Table 1 and section 3.2); the effective start date on each guide entry above is the date CMS's error guide gives that entry. The CMS overview states: "When a submitted record is validated by the iQIES system, its completion date is evaluated and is used to load the appropriate set of edits for the specifications in effect on that date."
Sources
- CMS, OASIS-E2 Data Submission Specifications V3.02.0 FINAL (zip): HTML edit page
oe_3160.htmland the Unduplicated Edits By ID Report. https://www.cms.gov/files/zip/oasis-e2-data-specs-v3-02-0-final-zip.zip (download page: https://www.cms.gov/medicare/quality/home-health/data-specifications) - CMS, OASIS Data Submission Specifications Overview, Version 3.02.0, October 29, 2025 (in the same zip).
- CMS QTSO, OASIS Error Message Reference Guide v2.4 (Excel), posted 2026-02-05. https://qtso.cms.gov/system/files/qtso/OASIS%20Error%20Message%20Reference%20Guide%20FINAL%202.4.26.xlsx
CMS text on this page is copied from CMS's documents without rewording; whitespace is normalised, and one rendering artifact in CMS's HTML (a double quote standing in for an apostrophe) is corrected to the apostrophe in CMS's PDF report. This page is maintained by Logicly, which is not affiliated with CMS. Checked against the CMS files on 2026-10-16.